Academic Advisements
Upon admission to the Institution, students will be assigned a faculty member who will serve as the student's advisor. Students must meet with their advisor before registering and periodically throughout the student's academic career, as determined by the student and the advisor.

Registration procedures
Students must schedule an appointment with their academic advisor prior to their registration, in order to select courses. You must bring your completed Registration Form signed by your advisor in order to be allowed to register on the scheduled registration date.

New students will be notified when to enroll for the first time by the Admissions Office on the day of their orientation.

Once courses have been selected with the academic advisor, all students will submit the registration forms to the Registrar's Office during the registration process for final course selection. (See Academic Calendar for future deadlines.)

Registration will not be officially completed until all fees have been paid at the Finance Office.

Students on probation are required to see their Program Director. Students registering for Dissertation or Internship must obtain an approval from the Director of Internship and/or the Director of Research.

All students planning to begin Internship must request a review of their Academic and Practicum requirements two (2) sessions prior to commencing Internship. Upon completion of requirements, an Internship Eligibility Certification will be forwarded to the Director of Internship for his/her final authorization for registration.
If a Leave of Absence from Dissertation or Clinical Practicum is needed, the student must seek approval from the corresponding Director. [top]

Non-Degree Seeking Students Registration
Persons desiring to study at the San Juan Campus either for personal or professional enrichment, but who do not intend to obtain an academic degree, may apply for admission as non-degree seeking students. Non-degree students must comply with minimum requirements for admission as well as fulfill individual course requirements.

Students admitted under non-degree status may enroll for a maximum of twelve (12) credit hours. Non-degree seeking students cannot enroll in practice modules. Registration fees and Institutional policies for non-degree students are the same as those for degree-seeking students. Students wishing to change from non-degree to degree-seeking status must apply and meet all admission requirements for the program for which they apply. [top]

Registration by Third Party
Students unable to attend their registration appointment can register through another person with the proper identification and authorization. However, students are required to obtain their advisor's approval prior to submitting their registration.

Academic Calendar
The academic calendar is divided into two sixteen (16) week sessions and one eight (8) week summer session. The summer session is considered a regular part of the academic program. During the summer session, classes will meet twice a week. Students are expected to register for all three sessions per year, so as to be able to fulfill academic progress expectations requirements. The calendar is as follows: (Subject to change according to academic and Institutional needs.) [top]

Summer session .... May to July
Academic recess .... July to August
Fall session ............ August to December
Spring session ....... January to May
Practicum sessions for Clinical Programs ...... August to December, January to July
Practicum sessions for all other programs .... August to December, January to May

Independent Study Courses
Independent study courses are designed to give flexibility to academic programming and to allow students (under special conditions) to complete academic requirements in addition to regular course offerings. Special restrictions may be applied as stipulated by licensing and accreditation bodies.

Before registering in an independent study course, the student must be personally authorized by the professor who will offer the course, the Program Director, and the Chancellor. He/she may enroll in independent studies for a maximum of nine (9) credit hours of the total credit hours required for graduation. [top]

Add & Drop
Students must complete an Add/Drop Form available in the Registrar's Office. The student must secure the academic advisor's approval prior to submitting the Add & Drop Form to the Registrar's Office. The cost for adding or dropping one (1) course is $5.00, two (2) courses or more $10.00. (See academic calendar for deadlines of Add/Drop periods with 100% refund.)

It is the student’s responsibility to verify, in the academic calendar, drop and add periods for each session. After the first day of classes, added courses must be paid in full at the time of the addition.

Class Attendance
Class attendance is mandatory. After three (3) unexcused absences the student will be dropped from the class. It will be the professor's responsibility to notify the Office of the Registrar of such unexcused absences.

Cross Registration
Upon the approval of the Program Director, students may enroll in another accredited graduate Institution. The courses taken at the other Institution must not be offered at SJC. From the total credits allowed for transfer (21), graduate students can take a maximum of nine (9) credit hours under this provision. Students must provide evidence of their status as regular students in the San Juan Campus to be able to benefit from cross registration. Undergraduate students are allowed to register up to a maximum of 90 credits at other regionally accredited higher learning Institution. [top]

Course Repetition Policy
A procedure which allows the student to repeat courses, with the exception of those students taking prerequisite courses. Every student can repeat any course, seminar or practice once. During the student evaluation process, any dropped (W) course will be counted as repeated. This repetition can be covered using financial aid funds. This policy applies to every program.

Change of Address
Students need to complete a Change of Address Form at the Registrar's Office. This can also be sent via mail. Indicate your name, new address and social security number. The request for Change of Address must be signed by the student in order to be processed. All correspondence with the student will be sent to the last registered official address. [top]

Change of Degree/Program/Concentration

1. Students who request to change their Program and/or Concentration must follow the catalog and amendments in effect at the time of the petition regarding requirements for the new program or concentration.
   1. Change of Program and/or Concentration is not automatic and will be considered on a case-by-case basis. A form requesting a Change of Program and/or Concentration must be obtained from the Office of Student Affairs. Completed form must be handed in at the Registrar's Office for completion of the due process.
   2. Students who are allowed to change their Program and/or Concentration must meet all the new program or concentration academic and/or clinical requirements, including passing the Master’s Comprehensive Examination, if changing master’s programs, and the Doctoral Qualifying Examination as applicable. Non-required courses taken by students in other programs will always be construed as elective courses, within the program that they were officially admitted.
   3. Students applying for a change to the Clinical Ph.D. Program must participate in the Research Mentorship Program as a criteria for change approval. The student will be assigned to a Faculty member who will supervise and advise him/her as to what the change of program will entail and the required course of action to complete successfully his/her change. Further information can be requested from the office of the Ph.D. Program Director.
2. Students may not proceed to internship until their entire new academic and clinical requirements have been satisfactorily met, including passing the Doctoral Qualifying Examination for the new concentration.
3. Transfer of credits applicable for change of program in the doctoral level (except for the General Psychology Program) include but are not limited to:
4. Ph.D. students may transfer RM.622 and/or RM.624 for the PSD.620 requirement.
5. PSD-614 will not be waived for Ph.D. students seeking a Psy.D. degree.
6. Students will not be permitted to transfer 6 credits of Research Practicum for 6 credits of Clinical Practicum or vice versa. [top]

Change of Name and Civil Status
Students who change their name or civil status must complete a Change of Name/ Civil Status Form and forward it to the Registrar's office along with an official copy of a court document specifying the name change (i.e. naturalization certificate, marriage license, divorce papers, or legal change of name affidavit). There is a $25.00 applicable fee.

University Catalogs
Students can obtain a catalog or a student handbook from the Admissions Office.

GRADE PROCEDURES

Change of Grade
Grades are the sole province of the Faculty. Once the professor reports the grade for a course to the Registrar Office, it is not subject to amendment without the written authorization of the Faculty member and the Program Director.

A faculty member may submit a change of grade anytime during the subsequent session in which the grade is received.

The only reasons for a change of grade are the following:

1. A clerical error made by the professor or Registrar;
2. When fraud or unethical conduct by the student or professor has been proven in the obtainment of the grade.
3. When a resolution under the current General Policies and Disciplinary Procedures Manual has an impact on the grade. [top]

Incomplete Grades
Students with satisfactory work in a course but who, due to extenuating circumstances, cannot complete the required coursework during the session may, as approved by the professor, receive a grade of “I” (Incomplete) together with a letter grade indicating the level of performance on the work accomplished factoring in the impact of non-completion of the work pending. Acceptable reasons to be considered by the professor for awarding grades of “I” include serious illness, accident or hospitalization of the student, their dependents, spouse or significant other, natural disasters, military mobilization, or a court ordered appearance, any other hardship circumstances must be approved by the Chancellor. Written proof of evidence is required in all cases except for natural disasters. Under no circumstances will an incomplete grade be awarded for remedial purposes, or for reasons not specified in this section.

Each grade of “I” must be removed during the session following its receipt. After the time limit has elapsed, the letter grade accompanying the “I” will automatically become the final grade if the course requirements have not been fulfilled. It is the student’s responsibility to take the necessary action to have an “I” grade removed by processing the appropriate change of grade form through the Registrar’s Office. There will be an administrative fee for the removal of each “I” grade. Incomplete grades will not be taken into consideration for the G.P.A. during any session in which an “I” is obtained. Students are not required to repeat the registration process for the courses in which an “I” grade is awarded. [top]

Policy for No-Grade (NG)
No grade reported (NG) is an administrative mechanism used by the Registrar to denote that a letter grade has not been reported by a Faculty member for a particular student. It is the Faculty's responsibility to take the necessary steps to remove a grade of "NG" during the following academic session. [top]

WITHDRAWALS

Course Withdrawal
A student must complete a Withdrawal Form found at the Registrar's Office and secure approval from the professor of each course he/she wishes to withdraw from. When completed, return the form to the Registrar's Office. (See Academic Calendar for deadlines.)

Institutional Withdrawal
Notice of withdrawal from the University, for any reason, is not official until the student submits a written request and receives a signed approval from the Registrar’s Office. The withdrawal becomes effective on the last day of the student’s official attendance, as documented by the Faculty’s attendance record. To avoid potential problems, it is strongly recommended that the student provide formal written notice of class withdrawal to the Office of the Registrar.

Institutional Leave Of Absence
Institutional leave is an administrative status, which permits students to interrupt their program of studies. Institutional leaves must be recommended by the Academic Advisor and approved by the Chancellor, upon completion of the required forms. A non-refundable fee per session is required. Detailed instructions and forms for applying for an Institutional leave must be obtained at the Registrar’s Office.

All leaves of absence are for a period of one session and must be renewed thereafter by the student following the same procedure. An Institutional leave exceeding the designated time limit will be granted only under exceptional circumstances and requires the approval of the Office of the President. Students who fail to register, without an authorized Institutional leave, will be administratively dropped from the program.

Students will be required to apply for readmission under the new catalog requirements in effect at the time of their readmission. [top]

Extended Leave
A student may be placed on extended leave for up to one year when the faculty considers that there is a serious condition that interferes with the student's academic and/or clinical performance. The student may return without prejudice upon fulfillment of the stipulated conditions of the extended leave.

Institutional Dismissal
The San Juan Campus reserves the right to dismiss at any time a student whose conduct has been proven to be in violation of Institutional norms and procedures and/or acceptable standards of ethical and professional conduct in accordance with the applicable grievance procedure and/or fail to maintain required academic standards.

Academic dismissal represents an administrative mandatory separation from CAU with no promise of future readmission. Students under an academic dismissal status must wait at least 12 months to be eligible to apply for readmission to CAU. The readmission must be requested in writing via a reconsideration letter submitted to the President of CAU. If granted, readmitted students will be covered by the terms and conditions of the catalog in effect at the time of the decision. [top]

Certifications
The Registrar's Office issues the following certifications:

Full-Time/ Part-Time Status

Certification of Completion of Requirements

Certification of Degree Awarded

Certification Request Forms are found at the Office of the Registrar and must be completed. The Finance Department will return the form to the Registrar's Office after the applicable fee for processing has been paid. Certifications will be issued within five (5) working days.